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List of contents
1. Name
2. Objectives
3. Membership
4. Management
5. Extraordinary and annual general meetings
6. Election of officers and committee
7. Alteration of rules
8. Winding up
Record of amendments
| Date |
Amended by |
| April 1986 |
Resolution at the club
AGM |
| March 1987 |
Resolution at the club
AGM |
| April 1994 |
Resolution at the club
AGM |
| April 2000 |
Resolution at the club
AGM |
| April 2001 |
Resolution at the club
AGM |
| April 2002 |
Resolution at the club
AGM |
| April 2003 |
Resolution at the club
AGM |
| March 2006 |
Resolution at the club
AGM |
|
1. Name
The Club shall be known as the READING MOUNTAINEERING CLUB.
2. Objectives
a) To provide a common meeting ground for those interested
in mountaineering, rock climbing and hill walking.
b) To facilitate this by holding regular meetings and
by arranging a programme of mountaineering activities.
3. Membership
a) Membership of the Club is open to all members of
the public with the approval of the committee.
b) The Club shall have a president who shall be an honorary
member. The president shall be elected for a period of three
years after which he shall resign and be eligible for re-election.
2006
c) The Club shall comprise
ordinary members, joint members,
honorary members and student
members (those undergoing full-time
education at the start of the
Club year). No person under
the age of 18 can be a member
of the club. However, persons
under the age of 18 can attend
meets under the supervision
of their parent/guardian.
d) Subscriptions fall
due on 1st December each year
and are valid until 31st January
of the following year. Subscriptions
received after 1st September
from those joining for the first
time shall cover the following
year as well.
e) The rates of subscription shall be reviewed at each
Annual General Meeting of the Club.
f) The committee shall be empowered, at its discretion,
to terminate the membership of any member who in its opinion
has been guilty of behaviour incompatible with the objects of
the Club, or of behaviour likely to bring the Club into disrepute.
Such a member shall have a right of appeal to an Extraordinary
General Meeting and the notice of such appeal shall appear on
the agenda of such a meeting.
4. Management
| 2003 |
a) The business of the Club shall be managed by a committee
of 9 consisting of a chairperson, secretary, meets secretary,
treasurer, membership secretary, newsletter editor, social
secretary and two other members, who shall be selected
by members of the Club. |
| 2003 |
b) The chairperson, treasurer, secretary, membership
secretary, meets secretary, social secretary and newsletter
editor shall be elected for two years after which they
shall resign and be eligible for re-election. Chairperson,
secretary, membership secretary and social secretary change
when the year is odd, treasurer, meets secretary and newsletter
editor change when the year is even. |
| 1987 |
c) Other members of the committee shall be elected for
one year after which they shall resign and be eligible
for re-election. |
| |
d) In the case of a casual vacancy occurring on the
committee, the committee shall appoint an eligible member
of the Club to fill the vacancy until the next Annual
General Meeting. |
| |
e) The committee shall have the right to co-opt any
member whose special knowledge may help the Club. |
| |
f) Matters not provided for in this constitution shall
be decided by the committee except in the case of expenditure
which will at that time put the Club into debt. |
| 1986 |
g) The financial period shall end on 1st March each
year. The accounts shall be audited by an auditor appointed
by the committee, who shall not be a member of the Club.
|
5. Extraordinary
and annual general meetings
2006
a) The Club shall hold
an Annual General Meeting in
January or February of each
year.
b) An Extraordinary General Meeting may be called at
any time by the chairman, or upon request being made in writing
to the chairman and signed by ten members of the Club or one-fifth
of the membership, whichever is the lesser, 28 days before any
such meeting.
c) Only currently paid-up members shall be eligible
to propose, second, vote or stand for office of the committee
at Annual General Meetings and Extraordinary General Meetings.
d) Proposed and seconded motions for inclusion on the
agenda of Annual General Meetings and Extraordinary General
Meetings should be submitted to the honorary secretary at least
28 days before the meeting.
e) The agenda for an Annual General Meeting or Extraordinary
General Meeting shall be circulated to all members at least
14 days before the meeting; in the case of an Annual General
Meeting the audited accounts shall be circulated with the agenda.
f) A quorum shall consist of ten members or one-fifth
of the membership, whichever is the lesser.
6. Election of officers and committee
a) At each Annual General Meeting, retiring officers
and the committee shall resign and replacements shall be elected.
b) No member shall be elected to an office or the committee
unless he has been nominated by a proposer, seconded and has
indicated his or her willingness to act.
c) The retiring committee may make nominations for the
vacant offices and for the committee membership. Other nominations
may be made in writing to the secretary at least three days
before the Annual General Meeting, or from the floor of the
meeting.
d) If there is more than one nomination for any office,
or if the nomination for the committee exceeds the number of
vacancies, election shall be by secret ballot of those members
present.
7. Alteration of rules
This constitution may only be altered at an Annual General Meeting
or Extraordinary General Meeting upon the motion being supported
by at least a two-thirds majority of those voting members present.
8. Winding up
The Club shall not be wound up except by resolution of three-quarters
of those voting members present at an Annual General Meeting
or Extraordinary General Meeting called for that purpose. In
the event of winding up, the funds of the Club shall be devoted
to objectives similar to those of the Club. No member shall
receive any of the said funds on dissolution.
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